Major James Beshada
- Section Commander
The members of the
Identification & Information Technology Section are instrumental
in providing technonlogical services to the law enforcement
community statewide. From the development and implementation
of state of the art applications to the electronic publishing
of crime statistics to using mapping to identify high crime
areas, this Section enables the Division to stay at the forefront
of the nationwide drive to better use today's technological
advances to fight crime.
The Section is comprised of the following Bureaus and Units:
Criminal Justice Records Bureau The following Units
make up the Criminal Justice Records Bureau:
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Computer Aided Dispatch/ Records Management
Systems Unit
The unit is responsible for the proper implementation and
operation of the CAD/RMS system.
Responsibilities include upgrades and maintenance to keep
the system current with developing technology and the changing
needs of the Division.
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Court Disposition Reporting Unit
The Court Disposition Reporting Unit (CDR) receives and processes
various court disposition documents, including reports from
the Automated Complaint System (ACS), the Promis Gavel(P/G)
System, final court orders and fingerprint cards.
Master prints, criminal prints and applicant prints are all
indexed and archived. The CDR maintains and archives the Bureau's
criminal and applicant jacket files through a imaging and
microfilm process. This allows all other units within the
State Bureau of Identification to view and retrieve these
files through a remotely accessed computer generated program.
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Criminal Records Unit
This unit is responsible for processing and maintaining all
state police investigation, arrest and criminal-related reports.
All requests for discovery regarding criminal investigations
conducted by the Division of State Police are processed by
the Criminal Records Unit.
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Data Entry Unit
The unit is responsible for the data entry and verification of input documents into the computer files for the New Jersey State Police.
The New Jersey State Police is the central repository for all of the state of New Jersey ’s municipal Uniform Crime Reporting and the Data Entry Unit handles these tens of thousands of documents each year. The proper entry of all documents, security of sensitive documents and the safe return of those documents are the responsibility of the Unit.
Micrographics Unit
Provides for an efficient method of storage and retrieval.
Document life perpetuation is enhanced through microfilming.
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Traffic Records Unit
This unit is responsible for processing and maintaining
all State Police motor vehicle (non-toll), drinking driving
and boating accident reports. All requests for discovery regarding
drinking driving investigations conducted by the Division
of State Police are processed by the Traffic Records Unit.
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Uniform Crime Reporting Unit
This unit is responsible for the collection, compilation,
and analysis of crime statistics reported by all law enforcement
agencies within the state. An impartial and comprehensive
account of the reported crime in the state is prepared and
produced in the Crime in
New Jersey annual publication.
The unit collects and analyzes all domestic violence and bias
incidents occurring statewide. Based on the data collected,
the unit produces an annual New Jersey Domestic Violence Report
and the New Jersey Bias Incident Report.
The unit designed and implemented a computerized on-line system
for collecting and analyzing statistical data on all reported
carjackings occurring statewide. The Annual Carjacking Offense
Report is a comprehensive report which outlines the extent,
type, and geographic location of carjacking offenses in New
Jersey. In addition, the unit's responsibilities include the
statewide collection of statistical data on criminal offenses
involving the use of assault firearms.
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Field Services Unit
The Field Services Unit (FSU) coordinates the timely
and correct submission of all documents relating to both the
State Uniform Crime Reporting Program and the State Court
Disposition Reporting Program.
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Information
Technology Bureau The Information Technology Bureau
provides the Division of State Police with the technical expertise
and support necessary to carry out the Division's mission
through the strategic use of computerization. Further, the
Information Technology Bureau augments the Law Enforcement
Community's ability to protect and serve by facilitating the
storage and retrieval of computerized information relevant
to preserving the public's safety.
Network Services Unit
Development of network strategies and tactics that promote intra and inter-agency information sharing. Development of network logical configuration plans and physical plant design. Deploy and maintain the NJSP Certificate authority and sub-authorities. Develop, deploy and maintain the NJSP Storage Area Network. Development of strategies and tactics for diasaster recovery of data storage and data networks. Maintenance of NJSP wide area network connections, local area networks, and network equipment. Develop, deploy and maintain connection, file, print, messaging and antivirus/antispam services. Develop, deploy and maintain data and email security IAW the policies of the Information Security Unit. Maintenance of all municipal connections that use NJSP equipment. Maintenance of all network equipment used by municipal agencies.
Programming Unit
The unit writes, tests, and debugs computer programs based on specifications written by the System Design Unit.
The unit coordinates the programming efforts of the Office of Information Technology personnel assigned to the New Jersey State Police application development projects.
New Jersey State Police applications such as the Human Resource System, Records Management System and the eDaily have been created by the Programming Unit. These core applications were all designed, coded, and implemented in house using our own team of State Police and civilian personnel.
Systems Design Unit
The Systems Design Unit (SDU) is part of the Information Technology Bureau (ITB). Its primary mission is to design custom IT solutions for the New Jersey State Police as well as the NJ law enforcement community at large. The unit is comprised of both enlisted and civilian personnel, all with strong analytical and programming skills. SDU also coordinates the analytical efforts of personnel assigned from the Office of Information Technology.
SDU is also responsible for coordinating the development and maintenance of the IT solutions they design. This is done in conjunction with the Programming Unit in ITB.
Help Desk Unit
Provides Division personnel with a clearing house for end-user support issues. Responsible for dispatching network and hardware problems to the Network Services Unit and the Installation and Repair Unit, respectively. Coordinates the efforts of Division's data managers(e.g., Section Data Manager, Field Data Manager). Assists units with the purchase of computer hardware and software. Manages the Division's Internet/Intranet web sites.
Installation & Repair Unit
Responsible for receiving personal computers and related peripherals (e.g., printers, modems, scanners) purchased by the Division. Implements the setup, bench testing and installation of each computer system. Performs the eradication of detected computer viruses and the restoration of affected data. Repairs personal computer and related peripherals.
Microcomputer Database Development Unit
Responsible for design, writing, testing and debugging of personal computer/local area network database applications and the administration of the Division's database servers.
Information Security Unit
The Information Security Unit is responsible for the safeguard of information contained within the Division of State Police Computing resources. Associated with these responsibilities is the security and integrity of the network from intrusion, disruption and destruction of sensitive data.
The Information Security Unit provides proactive monitoring of the CJIS Network and is responsible for network security design and configuration. They also conduct periodic field audits to ensure local, county and State compliance with FBI CJIS regulations.
The Information Security Unit implements and maintains the requirements for the federally mandated state Information Security Officer (ISO) and serves as a state level focal point for the gathering and dissemination of information for other local, county, state and military on information security issues.
IT Contracting Unit
The IT Contracting Unit provides Division wide Information Technology (IT) Purchasing Services.
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State
Bureau of Identification (SBI) The State Bureau
of Identification (SBI) functions as the central repository
for the receiving, verifying, coding, processing, and dissemination
of all criminal history record information utilized by criminal
justice agencies for criminal justice purposes and noncriminal
justice agencies for licensing/employment purposes.
Current computer technology allows for the input, update,
and dissemination of accurate and timely criminal history
record information (CHRI).
The Bureau has management responsibility for the following
statewide programs:
- Master Name Index
- Computerized Criminal History System
- Noncriminal User Fee System
- Megan's Law Sex Offender Registry
- Central Drug Registry
- Interstate Identification Index
- Court Disposition Reporting System
- Automated Fingerprint Identification System
- Arrest and Conviction Flag File
- National Instant Criminal Background Check System (NICS)
- New Jersey Wanted Person System (NJWPS)
- National Crime Information Center (NCIC)
- Criminal Justice Information Systems
- Volunteer Review Operation
- Expungement
Federal and state laws mandate that the services provided
by the SBI be maintained at a high level of efficiency and
accuracy.
Presently, there are over four thousand New Jersey Criminal
Justice Information System (NJCJIS) field terminals which
access the Bureau's computerized criminal history files for
arrest, prosecutorial, and custody information.
The following Units make up the State Bureau of Identification:
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Automated Fingerprint Identification
Unit
The Automated Fingerprint Identification Unit (AFIU) classifies,
searches, and verifies all criminal and noncriminal fingerprint
card submissions. The master fingerprint file contains more
than 3,000,000 fingerprint cards.
The AFIU's implementation and efficient utilization of the
Automated Fingerprint Identification System (AFIS) has enabled
the unit to achieve its mandates by processing criminal arrest
and noncriminal licensing/employment fingerprint cards in
a timely and accurate manner. The AFIS is a computerized scanning
system used for the storage and comparison of fingerprints.
Since its inception in May 1990, the AFIS has proven to be
one of the most significant advancements in law enforcement
technology.
To assist law enforcement agencies throughout the state, the
AFIS remote sites were established in Troop A Headquarters,
Buena Vista and Troop B Headquarters, Totowa.
During the year 2002, in continuing the effort to meet the
Federal Bureau of Investigation's (FBI) Integrated Automated
Fingerprint Identification System (IAFIS) objective of operating
in a totally electronic environment, the AFIU installed a
remote latent workstation. The remote latent workstation allows
the AFIU to electronically send latent prints to the FBI.
Upon receiving the latent print electronically, a search of
the FBI database is conducted and an electronic message with
possible candidates is returned to the AFIU for comparison.
In 1997, the AFIU began the task of upgrading the existing
AFIS. The upgrade known as the Fully Integrated Fingerprint
Identification System (FIFIS) provides for the electronic
transmission of fingerprint cards 24 hours a day from the
point of booking, using live scan devices, to the NJSP, Identification
and Information Technology Section, State Bureau of Identification
(SBI), thereby providing rapid identification while the suspect
is still in custody. At the end of the identification process,
the suspect's criminal history record is automatically built
and the fingerprint card is then electronically transmitted
to the IAFIS. New Jersey's goal, to link the FIFIS with the
IAFIS, was accomplished in July of 2000.
In the ongoing effort to rapidly identify criminals, the SBI
is converting incoming manual criminal fingerprint cards to
an electronic format. The criminal fingerprint are electronically
processed through the AFIS/FIFIS and then electronically forwarded
to the IAFIS.
New legislation has increased the number of citizens that
are required to be fingerprinted for licensing, employment,
and volunteering. Numerous public and private sector employers
now require job applicants to submit to background and fingerprints
checks. Many non-profit groups that have members or volunteers
who interact with children and senior citizens (i.e., Boy
Scout Troop Leaders, sports coaches, etc.) are required by
these organizations to be fingerprinted.
An electronic live scan fingerprint service provides an 800
number, fax service and a web based on-line scheduling service
to allow applicants to schedule fingerprint appointments (within
7 days), and have their fingerprinting process electronically
completed in approximately 10 minutes at a live scan fingerprint
site. Currently the vendor has 18 static sites, as well as
several mobile sites to provide fingerprint locations within
twenty (20) miles of the applicants residence or place of
employment.
The use of new live scan fingerprinting technologies has reduced
the ink card process and completes the background check within
ten business days for both State and Federal checks. Fingerprints
are electronically captured using Live Scan devices, eliminating
poor quality submissions and the need to create two sets (state
and federal) of fingerprint cards. Submissions are electronically
processed using the FIFIS, allowing SBI state checks to be
completed in approximately one hour. The fingerprints are
also electronically transmitted to the IAFIS if needed, and
are processed within twenty-four hours. Submitting state agencies
are receiving criminal history record results electronically
within one to ten business days.
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Criminal Information Unit
The Criminal Information Unit (CIU) is responsible for processing
all NICS National Instant
Criminal Background Check System inquiries.
The NICS Operation Center works with 520 federally licensed
firearm dealers throughout the state to ensure timely transfer
of firearms to those individuals who are not specifically
prohibited by state or federal law.
The CIU also has the responsibility of receiving and processing
all name and non-criminal fingerprint card requests for criminal
history record checks. The unit receives and processes written,
telephonic, and electronic requests for criminal history record
information, including personal record inquiries and volunteer
record checks. The CIU also maintains the automated User Fee
System which is responsible for accounting purposes and the
tracking of non-criminal justice user fee submissions. Additionally,
this unit also contains the Volunteer Review Operation (VRO)
which is responsible for criminal background checks of volunteers
with various registered state volunteer groups.
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Criminal Justice Information System
Control Unit
The Criminal Justice Information System Control Unit (CJISCU)
is designated as the Control System Agency (CSA) by the FBI,
and provides statewide management to criminal justice users
with respect to CJIS data. The system consists of over 700
criminal justice agencies and provides users with computerized
data from the New Jersey Motor Vehicle Commission (NJMVC),
the New Jersey Wanted Person's System (NJWPS), National Crime
Information System (NCIC), and the National Law Enforcement
Telecommunications system (NLETS).
The main objective of the CJISCU is to insure that all state
wide users meet NCIC policy requirements, by enforcing system
integrity, discipline, and security. To accomplish this, the
CJISCU conducts periodic training, biennial audits, and security
checks of all users. In addition, over 200,000 NJWPS/NCIC
records are tracked and validated by unit personnel.
On October 1, 2004, the CJIS Control Unit completed the implementation
of NCIC 2000. This project converted all users to a web based,
TCP/IP environment using frame relay communication circuits.
In a continuing effort to ensure system integrity and security,
Access Control Facility 2 (ACF2) logon procedures must be
utilized to access CJIS. The ACF 2 utilizes a logon identification
and password mechanism to authenticate user identities, and
provides access security safeguards.
The New Jersey Criminal Justice Information System Security
Policy outlines and defines security measures for all statewide
users. The Security Policy covers personnel security, physical
and visual security of terminal sites, user authorization,
technical security, dissemination of CJIS information, audit
program, and Mobile Data Computer (MDC) access control standards.
Authorized CJIS users throughout the state can access additional
information and resources regarding CJIS issues on a new website,
CJIS.NJSP.ORG. The website provides a centralized location
for users to obtain guidance relating to network and computer
security. The website is for the use of authorized criminal
justice personnel only.
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Data Reduction Unit
The Data Reduction Unit (DRU) creates, updates, modifies
and reviews all computerized criminal history (CCH) records
contained within the Master Name Index and CCH system. DRU
searches, identifies, and inputs all criminal source documents
into the CCH and Master Name Index (MNI) Systems and reviews
the criminal history files prior to dissemination to ensure
accuracy.
The Data Reduction Unit's continuing interface with the Administrator
of the Office of the Courts' (AOC) Automated Complaint System
(ACS) aim to eliminate paper reporting to the SBI from the
municipal courts. The completed interface with the AOC PROMIS/Gavel
System has eliminated paper reporting from the 21 county Superior
courts. Juvenile records are flagged for criminal disposition
from the Family courts by this unit. Correctional information
on jailed subjects is flagged via an automated interface and
built on the CCH records for a complete criminal background
record. Arrest/conviction notifications are electronically
sent from this unit to requesting agencies.
New Jersey is one of four states participating in the National
Fingerprint File (NFF) Program, which allows for the electronic
transmission of Federal Interstate Identification Index (III)
records directly from this State. DRU maintains the Central
Drug Registry for law enforcement employment background checks
and creates records in the Firearms Licensing System for application/registration.
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Expungement Unit
The Expungement Unit ensures an individual's right to privacy
with the sealing and expunging of all criminal records ordered
by the court, pursuant to N.J.S.A. 2C:52-1 et seq.. The unit
is responsible for reviewing petitions and court orders to
determine if they conflict with the intent of the law. The
unit also reviews and disseminates expunged records for criminal
justice agencies, pursuant to N.J.S.A. 2C:52-27c.
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Identification Records Unit
The Identification Records Unit (IRU) receives, sorts, counts,
and records all source documents that comprise the Computerized
Criminal History (CCH) system. The IRU also maintains the
automated mugshot repository for the Division of State Police.
These photographs are files of arrested subjects, convicted
registered sex offenders and domestic violence final restraining
order subjects submitted by criminal justice agencies though
out this State. It also has the responsibility for the mailing
of all Bureau correspondence and the supplying of various
types of fingerprint cards and supplies to contributing agencies.
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Records Assembly Unit
The Records Assembly Unit (RAU) builds Computerized Criminal
History (CCH) records from the criminal disposition data retrieved
from automated criminal disposition databases. The RAU conducts
a five-year audit program, searching for criminal court dispositions,
pursuant to Federal requirements. As a requirement of Megan's
Law, maintains New Jersey's Sex Offenders Registry (NJSOR)
Files and contributes them to the Federal Convicted Sexual
Offender Registry File (CSORF). This unit links DNA data from
the State Police Laboratory System to the Computerized Criminal
History (CCH) record for access by law enforcement agencies
for investigative purposes. The RAU also reviews sex offender
records submitted from the 21 County Prosecutor offices and
releases those records for publication on the NJ Sex Offender
Registry web site at NJSP.ORG for public safety.
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National Instant Criminal Background
Check System (NCIC)
Criminal Information Unit
The New Jersey State Police (NJSP) NICS Operation Center
conducts background checks for Federal Firearms Licensees
(FFL) on prospective firearm purchasers in accordance with
the provisions set fort in the Brady Handgun Violence Prevention
Act, 18 U.S.C. Section 922. The NICS Operation Center transmits
a formatted message to the Federal Bureau of Investigation
(FBI) NICS Operation Center accessing the Interstate Identification
Index (III), National Crime Information Center (NCIC) hot
files and the NICS Index. In addition to these files the NJSP
NICS Operation Center accesses the following New Jersey data
bases: the Administrative Office of the Courts (AOC) Domestic
Violence Central Registry, the Division of Mental Health Services
(DMHS) Census and USTF databases, the New Jersey Division
of Motor Vehicles (DMV) files and the NJSP Firearms Investigations
Unit files.
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