The members of the Identification & Information Technology Section are instrumental in providing technological services to the law enforcement community statewide. From the development and implementation of state of the art applications to the electronic publishing of crime statistics to using mapping to identify high crime areas, this Section enables the Division to stay at the forefront of the nationwide drive to better use today's technological advances to fight crime.
The Section is comprised of the following Bureaus and Units:
The following Units make up the Criminal Justice Records Bureau:
The Discovery Unit consists of the Criminal Records Squad and the Traffic Records Squad. The Criminal Records Squad is responsible for processing and maintaining all state police investigation, arrest and criminal-related reports. All requests for discovery regarding criminal investigations conducted by the Division of State Police are processed by the Criminal Records Squad. The Traffic Records Squad is responsible for processing and maintaining all State Police motor vehicle (non-toll), drinking driving and boating accident reports. All requests for discovery regarding drinking driving investigations conducted by the Division of State Police are processed by the Traffic Records Squad.
This unit perpetuates state police documents through digitizing and microfilming of records produced throughout the Division. The records archive is maintained as per the Department of Treasury, Division of Revenue and Enterprise Services, Records Management Services. It also maintains the state police Records Retention Schedule System and legally destroys documents in accordance with policies set forth by the Department of Treasury, Division of Revenue and Enterprise Service, Records Management Service.
This unit is responsible for the collection, compilation, and analysis of crime statistics reported by all law enforcement agencies within the state. An impartial and comprehensive account of the reported crime in the state is prepared and produced in the Crime in New Jersey annual publication. The unit submits these statistics, on behalf of the state, to the Federal Bureau of Investigation’s Uniform Crime Report Program.
The unit collects and analyzes all domestic violence, bias, carjacking, and assault firearms incidents occurring statewide. Based on the data collected, the unit produces an annual New Jersey Domestic Violence Report, Bias Incident Report and Carjacking Offense Report. The Annual Carjacking Offense Report is a comprehensive report which outlines the extent, type, and geographic location of carjacking offenses in New Jersey.
The Information Technology Bureau provides the Division of State Police with the technical expertise and support necessary to carry out the Division's mission through the strategic use of computerization. Further, the Information Technology Bureau augments the Law Enforcement Community's ability to protect and serve by facilitating the storage and retrieval of computerized information relevant to preserving the public's safety.
Responsible for design, writing, testing and debugging of personal computer/local area network database applications and the administration of the Division's database servers.
The Information Security Unit is responsible for the safeguard of information contained within the Division of State Police Computing resources. Associated with these responsibilities is the security and integrity of the network from intrusion, disruption and destruction of sensitive data.
The Information Security Unit provides proactive monitoring of the CJIS Network and is responsible for network security design and configuration. They also conduct periodic field audits to ensure local, county and State compliance with FBI CJIS regulations.
The Information Security Unit implements and maintains the requirements for the federally mandated state Information Security Officer (ISO) and serves as a state level focal point for the gathering and dissemination of information for other local, county, state and military on information security issues.
The IT Contracting Unit provides Division wide Information Technology (IT) Purchasing Services.
The IT PMO tracks the Division’s Information Technology Portfolio. The Office documents clearly defined project boundaries and resources, placing simple processes into motion to ensure consistent reporting and change management. It uses an established governance model to review and approve project progress at each stage of the project life cycle. The Office serves as project manager for large projects as assigned by the ITB Bureau Chief. It assimilates technology, people, process and infrastructure towards a common goal.
Responsible for receiving personal computers and related peripherals (e.g., printers, modems, scanners) purchased by the Division. Implements the setup, bench testing and installation of each computer system. Performs the eradication of detected computer viruses and the restoration of affected data. Repairs personal computer and related peripherals.
The Network Services Unit (NSU) is responsible for the planning, development, configuration, implementation, and maintenance of the Division of State Police data network. This State wide infrastructure is comprised of the physical wiring, routers, switches, wireless access points, and server hardware, as well as the software and services that together provide local and wide area connectivity. The unit develops, deploys, and maintains the Division of State Police Storage Area Network, including strategies and tactics for disaster recovery of data storage. It is charges with the management of all network authentication of users and computers, directory and print services, as well as DHCP and DNS. NSU designs, implements, and maintains all email services for the Division, including remote and mobile access. The unit deploys and maintains all systems in accordance with policies of the NJSP Information Security Unit as well as the NJOIT security mandates.
The Operations Support Unit identifies information technologies having strategic value to the Division's business and enforcement activities.
The unit is responsible for proper implementation and operation of the Computer Aided Dispatch system, Mobile Data Computers, Digital In-Video Recorder, E-ticketing, Electronic Accident Reporting and all personal computers and related peripheral devices for the Field Operations Section.
The unit writes, tests, and debugs computer programs based on specifications written by the System Design Unit.
The unit coordinates the programming efforts of the Office of Information Technology personnel assigned to the New Jersey State Police application development projects.
New Jersey State Police applications such as the Human Resource System, Records Management System and the eDaily have been created by the Programming Unit. These core applications were all designed, coded, and implemented in house using our own team of State Police and civilian personnel.
The Systems Design Unit (SDU) is part of the Information Technology Bureau (ITB). Its primary mission is to design custom IT solutions for the New Jersey State Police as well as the NJ law enforcement community at large. The unit is comprised of both enlisted and civilian personnel, all with strong analytical and programming skills. SDU also coordinates the analytical efforts of personnel assigned from the Office of Information Technology.
SDU is also responsible for coordinating the development and maintenance of the IT solutions they design. This is done in conjunction with the Programming Unit in ITB.
The State Bureau of Identification (SBI) functions as the central repository for the receiving, verifying, coding, processing, and dissemination of all criminal history record information utilized by criminal justice agencies for criminal justice purposes and noncriminal justice agencies for licensing/employment purposes.
Current computer technology allows for the input, update, and dissemination of accurate and timely criminal history record information (CHRI).
The Bureau has management responsibility for the following statewide programs:
Federal and state laws mandate that the services provided by the SBI be maintained at a high level of efficiency and accuracy.
Presently, there are over four thousand New Jersey Criminal Justice Information System (NJCJIS) field terminals which access the Bureau's computerized criminal history files for arrest, prosecutorial, and custody information.
The following Units make up the State Bureau of Identification:
The Biometric Identification Unit (BIU), formerly called the Automated Fingerprint Identification Unit, classifies, searches, stores and verifies all criminal and noncriminal fingerprint, palm print and mug photo record submissions. The master fingerprint file contains more than 5,000,000 fingerprints and nearly 160,000 palm prints.
The BIU's implementation and efficient utilization of the Automated Fingerprint Identification System (AFIS) has enabled the unit to achieve its mandates by processing criminal arrest and noncriminal licensing/employment fingerprint records in a timely and accurate manner. The AFIS is a computerized scanning system used for the storage and comparison of fingerprints and palm prints. Since its inception in May, 1990, the AFIS has proven to be one of the most significant advancements in law enforcement technology.
In 1997, the BIU began the task of upgrading the existing AFIS. The upgrade known as the Fully Integrated Fingerprint Identification System (FIFIS) provides for the electronic transmission of fingerprint records 24 hours a day from the point of booking to the State Bureau of Identification (SBI) utilizing digital live scan and mug photo devices. This process provides for the rapid identification while a suspect is still in custody. At the end of the identification process, the suspect’s NJ criminal history record is automatically built and/or updated and the fingerprint record is then electronically transmitted to the Federal Bureau of Investigation’s Next Generation Identification (NGI) to be searched nationally. The digital mug photo is stored in the SBI’s central repository where it is shared and viewable by the entire law enforcement community. These mug photos are used in facial recognition comparisons and digital mug photo line ups, and populate the Offender Watch Sex Offender Registry.
Live scan and mug photo deployments commenced on June 5, 1997. Initially, there were just eight live scan devices located at police departments in Newark, Jersey City, Atlantic City, Paterson, Camden, East Orange, Elizabeth and State Police Bridgeton. As of May 2016, there are more than 659 live scan devices deployed state wide. Nearly all full time law enforcement agencies in New Jersey are equipped with a live scan device. Additionally, 514 agencies are equipped with mug photo devices and 214 agencies submit palm prints. Nearly all criminal fingerprint, palm print, and mug photo submissions are electronically submitted to the SBI and Next Generation Identification (NGI).
Biometric Identification Unit’s Latent Identification
Since its inception in May, 1990, the New Jersey State Police Automated Fingerprint Identification System (AFIS) continues to be one of the most significant advancements in law enforcement technology. In total, more than 147,000 latent (crime scene) cases have been submitted to the New Jersey State Police Biometric Identification Unit (BIU). Currently, there are more than 111,000 active latent cases, with more than 188,000 latent evidence lifts searched with every arrest each day. Nearly 28,500 possible suspects have been identified from these case submissions.
To assist law enforcement agencies throughout the state, the Biometric Identification Unit has three locations capable of processing latent print submissions:
Troop A Headquarters in Buena Vista, Holmdel Station on the Garden State Parkway, NJ State Police Division Headquarters in West Trenton NJ.
New legislation has increased the number of citizens that are required to be fingerprinted for licensing, employment, firearms application and volunteering. Numerous public and private sector employers now require job applicants to submit to background and fingerprints checks. Many non-profit groups that have members or volunteers who interact with children and senior citizens (i.e., Boy Scout Troop Leaders, Youth Coaches, Health Care Workers etc…) are required by these organizations to be fingerprinted.
An electronic live scan fingerprint service provides an 800 number and a web based on-line scheduling service to allow applicants to schedule fingerprint appointments (within 7 days). Their fingerprints are electronically captured in approximately 10 minutes at a state contracted private fingerprint site. Currently the New Jersey state vendor has18 static sites, as well as several mobile sites to provide fingerprint locations within twenty (20) miles of the applicant’s residence or place of employment. For more information on applicant and noncriminal fingerprinting, please visit https://www.bioapplicant.com/nj or contact the state vendor’s call center at 1-877-503-5981.
The use of live scan fingerprinting technologies has reduced the ink card process and completes the applicant's background check within ten business days for both State and Federal checks. Fingerprints are electronically captured which reduces poor quality submissions and the need to create two sets (state and federal) of fingerprint cards. Submissions are electronically processed using the allowing State Bureau of Identification (SBI) state checks to be completed in approximately one hour. If needed, the fingerprints are electronically transmitted to the Integrated Automated Fingerprint Identification System (IAFIS) and are processed within twenty-four hours. Submitting state agencies are receiving criminal history record results electronically within one to ten business days.
For additional information on applicant and noncriminal fingerprinting, please contact the Criminal Information Unit at 609 882- 2000 x 2918.
The Criminal Justice Information System Control Unit (CJISCU) is designated as the Control System Agency (CSA) by the FBI, and provides statewide management to criminal justice users with respect to CJIS data. The system consists of over 900 criminal justice agencies and provides users with computerized data from the New Jersey Motor Vehicle Commission (NJMVC), National Crime Information System (NCIC), and the National Law Enforcement Telecommunications system (NLETS).
The main objective of the CJISCU is to insure that all state wide users meet NCIC policy requirements, by enforcing system integrity, discipline, and security. To accomplish this, the CJISCU conducts periodic training, biennial audits, and security checks of all users. In addition, over 200,000 NJWPS/NCIC records are tracked and validated by unit personnel.
In a continuing effort to ensure system integrity and security, Access Control Facility 2 (ACF2) logon procedures must be utilized to access CJIS. The ACF 2 utilizes a logon identification and password mechanism to authenticate user identities, and provides access security safeguards.
The New Jersey Criminal Justice Information System Security Policy outlines and defines security measures for all statewide users. The Security Policy covers personnel security, physical and visual security of terminal sites, user authorization, technical security, dissemination of CJIS information, audit program, and Mobile Data Computer (MDC) access control standards.
Authorized CJIS users throughout the state can access additional information and resources regarding CJIS issues on a new website, CJIS.NJSP.ORG. The website provides a centralized location for users to obtain guidance relating to network and computer security. The website is for the use of authorized criminal justice personnel only.
The Data Reduction Unit (DRU) creates, updates, modifies and reviews all computerized criminal history (CCH) records contained within the Master Name Index (MNI) and the CCH system. DRU searches, identifies, and inputs all criminal source documents into the CCH and MNI and reviews the criminal history files prior to dissemination to ensure accuracy.
The DRU's continuing interface with the Administrative Office of the Courts' (AOC) Automated Complaint System (ACS) aim to eliminate paper reporting to the SBI from the municipal courts. The completed interface with the AOC PROMIS/Gavel system has eliminated the manual paper reporting from the twenty one county superior courts. Juvenile records are flagged for criminal dispositions from the family courts by this unit. Correctional information on jailed subjects is flagged via an automated interface and built on the CCH records for a complete criminal background record. Arrest/conviction notifications are electronically sent from this unit to requesting agencies.
New Jersey is one of twenty states participating in the National Fingerprint File (NFF) Program, which allows for the electronic transmission of federal Interstate Identification Index (III) records directly from this state. DRU maintains the Central Drug Registry for law enforcement employment background checks and maintains all records in the Firearms Licensing System for application/registration.
The Expungement Unit ensures an individual's right to privacy with the sealing and expunging of all criminal records ordered by the court, pursuant to N.J.S.A. 2C:52-1 et seq.. The unit is responsible for reviewing petitions and court orders to determine if they conflict with the intent of the law. The unit also reviews and disseminates expunged records for criminal justice agencies, pursuant to N.J.S.A. 2C:52-27c.
The Records Assembly Unit (RAU) manages the New Jersey Sex Offender Registry (NJSOR) software. The RAU reviews sex offender records submitted from the twenty one county prosecutor offices for accuracy, completeness, and publication on the NJ Sex Offender Registry web site at NJSP.ORG for public safety. As a requirement of Megan's Law, RAU contributes the sex offender records to the federal Convicted Sexual Offender Registry File (CSORF). RAU assists with the building of Computerized Criminal History (CCH) records from the criminal disposition data retrieved from automated criminal disposition databases. The RAU conducts a five-year audit program, searching for criminal court dispositions when warranted, pursuant to federal requirements. This unit links DNA data from the State Police laboratory system to the CCH record for access by law enforcement agencies for investigative purposes.
The New Jersey State Police (NJSP) NICS Operation Center conducts background checks for Federal Firearms Licensees (FFL) on prospective firearm purchasers in accordance with the provisions set forth in the Brady Handgun Violence Prevention Act, 18 U.S.C. Section 922. The NICS Operation Center transmits a formatted message to the Federal Bureau of Investigation (FBI) NICS Operation Center accessing the Interstate Identification Index (III), National Crime Information Center (NCIC) hot files and the NICS Index. In addition to these files the NJSP NICS Operation Center accesses the following New Jersey data bases: the Administrative Office of the Courts (AOC) Domestic Violence Central Registry, the New Jersey Motor Vehicle Commission (NJMVC) files and the NJSP Firearms Investigations Unit files.